Motions of the Board of Trustees
2007
December 7, 2007
Motion - A Reserve Fund shall be established in the amount of $50,000
June 1, 2007
Motion- To approve the expenditure of the $7000.00 to Shinstein Const. for the plans and complete project estimate
March 2, 2007
A $5,000.00 limit shall be set
per project for the Zarzad without the approval of the RO and a $500.00 limit of
expenditure for the President of the Zarzad.
The
President of the RO is requested to contact the President of the Zarzad to find
out the scope, expenses and priorities of the current repair
projects planned.
February 2, 2007
All passed motions, whether by the Trustees, PHA Officers, PHA members (during an annual or quarterly meeting), or Election Commission members, must be recorded by a recording secretary continuously, and copies thereof must be passed to the PHA President and the Trustee President, and such motions must be published (e.g. on a web site).
2006
Dec. 1, 2006
Any organization / association using PHA facilities must apply for membership in the PHA, and if approved, shall pay annual dues at a family membership rate.
The archives / artifacts of the polish home in Tacoma should be preserved, and a portion of the sale funds shall be lobbied for.
It is very strongly recommended that the board of trustees become more involved in the PHF fund raiser, and it is recommended that PHF officers become more involved in the PHA fund raiser.
There shall be a statement on the membership form, to the effect that ‘members are subject to the bylaws of the PHF’.
The minutes of the board of trustees shall be preserved (e.g. in a binder), and the decisions thereof shall be published
November 17, 2006
The Board of Trustees recommends that the Polish Home Association (PHA) officers be charged with preparing a brochure about the PHA, wherein the contents of the brochure are to be defined by said officers (for example, the brochure may contain general information, history, and activities of the PHA).
The Board of Trustees requests that the Polish Home Association (PHA) officers prepare an annual report before the annual meeting of the PHA.
The Board of Trustees recommends that the Polish Home Association (PHA) officers maintain a chronicle of the PHA. Moreover, the Board recommends that such a chronicle be digitized (e.g. scanned for preservation purposes and for electronic access).
The Board of Trustees recommends that the newly elected Polish Home Association (PHA) officers prepare a budget for the PHA, preferably before the end of the first quarter after being elected.
October 20, 2006
The mission of the Polish Home Association is to create, maintain, and operate a democratic association which will promote and uphold such mutual interests as Polish culture, history, and education among the people of Polish descent as well as members of general public in Seattle and the Puget Sound region.
The Polish Home Association Board of Trustees states that the PHA is a non-discriminatory organization and any person may become a PHA member as according by the Bylaws
2008
January 4th, 2008
Motion: Expenditures over $5,000 shall be approved for improvement of the custodian’s abode pending a final estimate and scope of work
Motion: An addendum shall be attached to the Election Rules, requiring that all candidates for the Board of Directors and Board of Trustees be published as soon as such candidates announce their candidacy, and that the candidate for the President of the Board of Directors be known and posted on or before December 30 of any given upcoming election year
February 1st, 2008
Motion to create
the PHA Strategic Planning Committee
The Board of Trustees creates the PHA Strategic Planning Committee with the
following goals and charter
1. To formulate a long term vision for the Polish Home programs in its role
as the Polish Cultural Center and the hub of Polish-American activities in
the Puget Sound
2. To prepare an update to the PH Master Plan to plan for facility
development supporting the long term vision and programs
3. To formulate a financial policy to support the programs and activities of
the Polish Home. This should include a policy on financial planning, the
role of fundraising, the reserve fund etc.
4. To formulate a policy on community relations both for managing
neighborhood issues and to support long term goals of the organization
5. To outline steps that the Board and the Management should take to bring
this vision and policies to life.
The Committee should
come up with a preliminary report by the April meeting of the Board.
Motion to empower the PHA Building Committee to supervise the Expansion
Project
The Board of Trustees empowers the PHA Building Committee to define a policy
on how the Expansion project should be run by the PHA
The Committee should prepare a preliminary report for the March meeting of
the Board
Motion to create the PHA Budget Committee for the Expansion Project
The Board of Trustees creates the PHA Budget Committee for the Expansion
Project
to work with PHA Treasurer, PHA vice-President for finance planning and the
PHF Fundraising Committee to propose a specific plan for financing the
Expansion Project, including future fundraising and possibility of loans
The Committee should prepare a preliminary report for the March meeting of
the Board
February 15th, 2008
Motion: Approve bid from Bellevue Hardwood Floors for $4200 to refinish the upstairs hall floor. Unanimously approved
Motion: Approve March (Disco Party) and May (Aloha Party) events. Unanimously approved
March 28, 2008
Motion: To donate $500 to the Seattle Polish Film Festival sponsored by
the Seattle Gdynia Sister City Association. Approved unanimously.
April 18, 2008
Motion: To approve an increase in insurance coverage to $1.5M on the
Polish Home and $150K on the Custodian House. Approved unanimously.
May 16, 2008
Motion: No change to the font size smaller on the Nasz Dom newsletter.
Approved.
Motion: To print the newsletter in both Polish and English. Approved.
July 1, 2008
MMotion: To give authority to the Board to issue in the future if needed
$1,000 Promissory Notes with an interest rate and schedule of repayment to
be decided, funds to be used in case of need. Approved.
Motion: To authorize the Board to explore and set up an equity line on the
manager’s house for funds to be used in case of need. Approved.
Motion: To empower the President, John Golubiec, to enter into contracts and
start construction ASAP between the PHA and with Shinstein Construction and
Roy Koczarski the architect (no charge to PHA). Approved
Motion: Greg Plichta to sign a formal letter/contract with Mr. and Mrs.
Golubiec and the PHA for the private financing voted and agreed upon at the
previous Trustees and Board meetings. Approved.
Motion: To send a letter drafted by Rysiek Kott signed by John Golubiec and
Piotr Pawluskiewicz updating members and others on the project, financing
and asking for donations. Approved.
September 19, 2008
Motion: PH to reimburse 50% of the flag restoration costs and to request
a grant from the PHF for the remaining 50%. Motion passed unanimously.